Resources and Scheduling

Coordinate staff, equipment, rooms, guides, and other resources.

10 articles

Start here Create resources for rooms, guides, equipment, or staff Register staff members and inventory items with roles or functions, tags, capacity, and availability so events can require them.

Tutorials

Set up equipment rental operations Create rental inventory, connect it to sellable time slots, and prepare check-out, check-in, damage, and late-return handling.

How-to guides

Resource user workflow Understand what resource users can see, how they respond to inquiries, and how their assignments affect event readiness.
Use and read the back-office Calendar Read events, availability, resources, and seasonal periods in the Calendar, then choose the right way to block or change dates.
Limit event capacity with resources Add resource requirements to an event so bookable capacity follows what your guides, rooms, and equipment can actually handle.
Distribute participants across shared rooms Split a group across available rooms and let overlapping groups use the remaining places.
Archive a resource safely Review event-template assignments and future allocations before removing a staff or inventory resource from availability.
Block resources for maintenance or private use Make a room, device, or staff member unbookable for a period using calendar availability entries or the resource's availability settings.
Review resource allocation for a day Use the Allocation view to check which events still need staff or equipment on a given day and fix open slots before doors open.
Record a resource cancellation and find a replacement Record a guide's withdrawal, decide what happens to their fees, and ask selected replacements while retaining previous responses.